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Tag Archives: G-star exhibitors
11 Lifesaver Essentials for G-Star Korea Exhibitors
August 27, 2024
11 Lifesaver Essentials for G-Star Korea Exhibitors
When exhibiting at G-Star Korea, preparation is key to ensuring a smooth and successful event. Here are 11 essential items you should bring with you, based on tried-and-true experience from seasoned exhibitors.
1. Fanny Pack
A fanny pack is essential for keeping your hands free while ensuring you have quick access to important items like scissors, stickers, and portable chargers. It allows you to move around the booth efficiently without constantly searching for your tools.
2. Branded Items
Why do we wear T-shirts, hoodies, and jackets with our company logo? The first reason is to ensure everyone knows we’re part of the same team, even from a distance. It creates a sense of unity and makes it easy to identify team members. The second reason is to promote our company. We take pride in creating stylish, high-quality branded items that not only look great but also represent our brand well. In fact, we’ve had clients request design services after seeing our shirts. It’s a part of our commitment to detail and something we’re always proud of.
3. Whiteboard
A whiteboard is invaluable for managing inventory in your designated storage container, which will be located close to your G-Star booth. This is where you’ll store most of your merchandise. Using a whiteboard allows you to easily track and update stock quantities, making it much easier to manage inventory changes on the fly. This is one of those practical tips that come from years of experience at G-Star.
4. Printer
A printer is essential for quickly printing scripts, schedules, wrap-up meeting notes, and simple graphics. It’s especially useful for scripts — during rehearsals, any changes that need to be made can be promptly edited and reprinted. Having a printer on hand allows for immediate updates and ensures everyone has the most current information.
5. Stickers
Various stickers are incredibly versatile and can be used for a variety of purposes:
- • Logo Sticker
- • Icon Sticker
- • Box Sticker
Stickers are especially useful for labeling personal items during the setup period when many people are on-site. It’s easy for drinks like coffee to get mixed up, particularly in Korea, where iced Americanos are incredibly popular. Since the drinks all look the same, having a designated icon sticker makes it easier to identify your own.
Icon stickers are visually intuitive, making them perfect for quick identification. Box stickers are also useful for clearly labeling boxes for storage or disposal, making the packing process much more organized after the event.
6. Walkie-Talkies
Effective communication is crucial during an event like G-Star, and walkie-talkies are essential for keeping your team connected. When using walkie-talkies, it’s important to clearly identify yourself both when speaking and when responding. With dozens of people potentially sharing the same channel, things can quickly become chaotic, so clear communication is key to maintaining order and efficiency. This simple practice ensures that everyone knows who is talking and helps avoid confusion.
7. Lanyards
Having lanyards with ID badges for your team not only looks professional but also helps with security and identification of members on site. Make sure they’re comfortable for all-day wear.
❗️Sometimes you might need name tag cases when you participate gaming convention. Here’s why. [Link]
8. Safety Helmets
The G-Star organizing committee closely monitors compliance with safety regulations throughout the setup period. As they regularly inspect the site to ensure all safety measures are followed, it’s crucial to bring and wear safety helmets during this time. Make sure your team is prepared to adhere to these guidelines to avoid any issues.
9. Pain Relief Patches
It’s a good idea to apply pain relief patches in advance, especially if you know you’ll be on your feet all day, carrying heavy items, or doing a lot of walking around the venue. Muscle aches are almost inevitable in this kind of environment. For those experiencing more severe pain, larger patches might be necessary. In Asia, smaller “coin-sized” patches are quite popular and effective. You can pick these up at a local pharmacy. Applying them to sore areas before heading out to the site can make a big difference, helping you feel lighter and more comfortable throughout the day.
10. Energy Bars
Working on-site can be incredibly hectic, leaving little to no time for proper meals. You’re constantly on the move, expending a lot of energy throughout the day. Keeping snacks like energy bars, chocolates, and candy on hand is highly recommended. These quick bites provide a much-needed energy boost, helping you stay focused and productive even when you can’t take a break for a full meal.
11. Comfortable and Warm Clothing
Korean winters can be quite cold, especially in November. If you’re managing an outdoor booth, long puffer jackets and hand warmers are essential. Comfortable shoes are also a must since you’ll be standing and walking around for long periods. At G-Star, you could log up to 30,000 steps a day, so make sure your footwear is up for the challenge!
By bringing these 11 essential items, you’ll be well-prepared to handle any situation that comes your way at G-Star. Proper preparation not only ensures a smoother experience but also helps your team stay focused on what really matters.
Essential Tips for G-Star Exhibitors: Hotel Booking, Parking & Transportation
August 2, 2024
Preparing for G-Star Korea can be a daunting task, especially for first-time exhibitors. Here’s a comprehensive guide with essential tips to ensure a smooth and successful experience at Korea’s largest gaming expo, held annually at BEXCO in Busan.
Hotel and Accommodation Tips
- • Proximity to BEXCO: The area with the most accommodations is Haeundae, which is also a popular tourist destination. Staying in Haeundae is convenient for international visitors due to its numerous amenities and attractions.
- • Hotel Price: Look for hotels that fit your budget. On average, hotel prices in the Haeundae area range from $60 to $200 per night, depending on the level of comfort and amenities offered. Comparing options can help you find the best value.
- • Early Booking: Good accommodations typically get fully booked by July, so it’s essential to book early. Make your reservations as soon as possible to secure a place to stay during the event.
Parking Tips
Finding convenient parking at BEXCO during G-Star Korea can be challenging due to the high volume of attendees. Here are some essential parking tips to make your experience smoother.
Arrive Early
To secure a parking spot close to the entrance, aim to arrive before 8:00 AM, as parking spaces are more readily available at that time. If you arrive later, try to be there by 8:30 AM at the latest to ensure a comfortable parking experience without the stress of searching for a spot.
BEXCO Parking fees
| Item | General parking | Monthly parking | ||
|---|---|---|---|---|
| For each 10 minutes | Day parking (24 hours) | |||
| Small |
Passenger vehicles Vans (less than 25 seats) |
400 KRW | 15,000 KRW | 130,000 KRW |
| Large | Vans (25 seats or more) Trucks (2.5t or more) |
800 KRW | 30,000 KRW | – |
Transportation Tips
1. Taxi Apps
In Korea, unlike in the U.S. or Europe, there is no Uber service available. Instead while in Busan, it’s better to use the Dongbaek Taxi app, it does require a Korean phone number to sign up. In general, throughout Korea, Kakao Taxi is the most popular taxi app. It also allows registration with a foreign phone number which may make it ideal if you are a visitor. To ensure you have a taxi available when needed, it’s recommended to book your taxi a day in advance, as getting a taxi on the event day can be challenging.
Download Dongbaek Taxi App: Appstore / Google Play
2. Public Transportation
In Korea, public transportation requires a rechargeable transportation card. Unlike Japan or other countries, paper tickets are not used for subways. You need to either get a single-use transportation card or recharge a multi-use card.
Koreans typically use their check or credit cards issued in Korea, which come with postpaid transportation card functions that can be used nationwide. However, for foreigners without a Korean card, using a T-money card is essential.
- – Single-use Transportation Card: Available at subway gates, cash only.
(50,000 KRW notes might not be accepted, so prepare 10,000 KRW notes.)
- – T-money Multi-use Transportation Card: Available at airports or convenience stores. (The first purchase must be in cash.)
- – Korea Travel Card: This is a transportation card exclusively for foreigners. Sign up in advance to apply for the card, then pick it up at Incheon Airport. Once you register the card with the mobile app, you can use it for public transportation.
Catering and Lunch Orders
As an exhibitor at G-Star Korea, you likely won’t have the luxury of stepping out for lunch. Based on the experience of our accounting manager, who has been ordering lunch at G-Star for years, using a lunch box (dosirak or sandwich) service is the best option. Here’s a detailed guide to ordering at BEXCO.
1. Dosirak Services
These lunch box services are highly recommended. Contact a dosirak provider in advance and finalize the order quantity by the afternoon of the previous day. This method ensures that your meals are delivered on time each day during the exhibition setup and event days, providing a hassle-free and reliable solution.
2. Delivery Apps
For smaller orders, you can easily use the Baedal Minjok (Baemin) app to order dosirak. However, it’s advisable to place your orders early, as delivery times can be delayed due to high demand.
3. Dinner options
During the exhibition period, having dinner near BEXCO or at your accommodation is your best bet since you probably don’t want to have dosirak for every meal. Here are some tips for dinner.
Reservations for Large Groups
If you have a large group, it’s advisable to make reservations in advance. Many restaurants offer reservation services through the Naver Map app.
Naver Map App
In Korea, Naver Map is more commonly used than Google Maps. You can easily sign up for Naver as a foreigner and use the app to find and reserve tables at nearby restaurants. This ensures a smooth dining experience without long waits, especially for larger groups.
Digital Tools
Mobile Connectivity
In Korea, international calls are often perceived as spam, leading to blocked calls. Therefore, it is recommended to use a Korean SIM or eSIM with a local number rather than relying on roaming. Prices vary depending on whether you need a phone number or just data, so check the following sites for options.
- • Korea SIM Card Options: Depending on your needs, you can get SIM cards that include both data and a phone number, or data-only options, at mobile carrier stores or convenience stores.
- • Korea eSIM Options: For those who prefer eSIM, similar plans are available. Ensure your device supports eSIM and check the provider’s details for registration.
Weather and Clothing
Temperature Consideration
November in Korea can be very cold and chilly. Busan, being a coastal city, experiences strong winds, making a puffer jacket an essential. Many Koreans will likely be wearing long padded overcoats. So if you are in charge of an outdoor booth, make sure to bring a long padded coat and heat packs. Heat packs can be easily found at convenience stores for about 1-2 dollars.
Rain or Snow Preparedness
If it rains or snows, you must be prepared to manage the risks. Last year, during the G-Star event, it rained heavily. Unfortunately, the construction company did not properly finish the woodwork on the outdoor booth’s roof, leading to leaks. Although we had pallets and plastic tarps ready, we realized the need to move all the souvenirs to the hotel as the heavy rain began. Korean weather can be unpredictable, so it’s crucial to always be prepared for such scenarios. It’s advisable to have awning tents, pallets for floor moisture prevention, and waterproof tarps on hand.
